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Project Management Coordinator I

Albany State University
Job Description
Posting Details
Posting Number: 0600951  
Position Category: IT Client Support Paraprofessional/Professional  
Job Title: Project Management Coordinator I  
Position Code: 00663X  
Position Type: Staff  
Department: Information Technology  
Nature of Work: The IT Project Management Coordinator I assists with overseeing the slate of IT projects for Albany State University. This role is responsible for overseeing numerous projects and coordinating them from inception through support phase. The IT Project Management Coordinator I will assist with administrative duties and all project activities. This includes developing project schedules, communication plans, project plans and project charters. This role is also responsible for leading meeting discussions, documenting meeting minutes, action items and decisions made.  
Training and Experience: *Associates degree and 2+ years' experience or 4+ years' comparable/related experience required; management/supervisory skills are preferred. 
*Thorough understanding of both theoretical and practical aspects of the project management discipline. 
*Thorough understanding of project management phases, techniques and tools. 
*Strong and tested project management skills, including sponsor and risk management. 
*Understanding of IT missions and operations. 
*Knowledge of organization's methodology and tools. 
*Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. 
Knowledge of file management, transcriptions and other administrative procedures. 
*Competency in Microsoft applications including Word, PowerPoint, Excel and Outlook.  
Testing Requirements:  
Illustrative Examples of Work: *The IT Project Management Coordinator I works closely with the Director of Project Management and executive IT leadership to develop and execute project plans, project communications and resource schedules. 
*Work with department directors to communicate project needs in order to provide visibility to the many tasks needed to execute the project. To clearly and frequently communicate the status of projects and tasks, and to work closely with the Project Sponsor to make sure the project is delivered as close to the forecasted time & scope as possible. 
*Provide project support through means of meeting management to include sending meeting invitations and coordinating project events. Organizing, attending, leading and participating in stakeholder meetings. Chair and facilitate meetings where appropriate. Preparing necessary presentation materials for meetings. Documenting and following up on important actions and decisions from meetings. 
*Provide project management support to include continuous training, tools, and project templates to support project management methodology and management of select projects. 
*Portfolio Management: Project and resource tracking and reporting
*Demand Management: project intake and governance review 
*Requirements gathering: as-needed gathering of preliminary functional or technical requirements 
*The IT Project Management Coordinator I facilitates intake of project requests, reviews the request, meets with appropriate IT staff to determine technical feasibility and approach, works with customer and IT for estimate of efforts, and presents the request to IT leadership for review and prioritization. 
*Must form strong partnerships with senior department business managers to ensure that relationships and communications with the IT group remain strong. 
*The IT PMO will also work with CISO, procurement, legal, etc. as appropriate. 
*Track Project Progress and Undertaking project tasks as required. 
*Process improvement, documentation updates and new system implementation. 
*Provide weekly status reports to the Director of Project Management on the current status of all projects being overseen. 
*Work with IT leadership and functional office leadership to recognize any room for improvement with processes or implemented software. 
*Perform other job-related duties as assigned.  
Posting Date: 02-11-2019  
Closing Date:
(Screening of applications will begin at date shown and will continue until the position is filled.)
Open Until Filled
FTE: 1.0  
Special Instructions to Applicants:  
Funding Source: General Operating (State)  
Number of Openings: 1  
If Other, please denote the Name of a Grant: ITS Operations  
Fringe Benefits: Yes  
Salary: Commensurate with qualifications and experience  
Physical Demands  
Facts About the Institution: Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, hospital and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment. EEO/AA/Non-Discrimination Statement: Albany State University is an equal employment, equal access, equal educational opportunity and affirmative action institution which adheres to all federal and state civil rights laws banning discrimination in public institutions of higher education. The University is committed to insuring equal opportunity to all students, employees, and applicants for employment or admission without regard to race, color, religion, sex, national origin, age, veteran status, physical or mental disabilities, or sexual orientation. It is the policy of Albany State University to comply with all federal laws, including the Age Discrimination Act of 1975, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act (ADA) of 1990 (Title II), Title IX of the Education Amendments of 1972 (Title IX), Title VI of the Civil Rights Act of 1964 (Title VI), Executive Order (E.O.) 11246, and all subsequent amendments and implementing regulations which prohibit discrimination as above described. In accordance with the requirements above, Albany State University affirmatively states that it does not discriminate on the basis of race, color, religion, sex, age, veteran status, disability or national origin in its employment and/or educational programs and activities. Albany State University is an Affirmative Action/Equal Opportunity Institution. The University shall take action, to the extent allowed under state and federal law, to ensure fulfillment of this policy. For questions or more detailed information regarding this policy, or to file a complaint regarding violation of this policy, please contact the Albany State University Office of Human Resources, 504 College Drive, Billy C. Black Building, Room 382, Albany, Georgia 31705 Director of Human Resources at 229-500-2026. Students requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Student Disability Services Center, New Student Center, 2nd Floor, Green Zone (Room 2-140), Dr. Stephanie Harris-Jolly, Director of Counseling and Student Disability Services, 229-500-3442.  
Disability Statement: Applicants who have a disability and who need special services or facilities to apply or to interview should contact Human Resources at 229-430-4623. EEO/AA employer.  
Optional Applicant Documents: Cover Letter  
Required Applicant Documents: Resume  
Application Types Accepted: Staff Employment Application  
Contact Information